Marion Soil and Water Conservation District (MSWCD)
Regular Board Meeting
2710 East Silver Springs Boulevard
Ocala, FL 34470
January 11, 2022
PLEASE NOTE: Individuals wishing to address the Board will need to sign in. A three-minute time limit will be administered to each of these individuals. PLEASE MUTE ALL PHONES. Thank you.
I. Call to Order
Chairman Justin Albright called the meeting to order at 9:34 AM.
Justin Albright, Chairman
Vivi Serena, Vice-Chairman/Treasurer, via phone
Colleen Stenstream, Secretary
Brent London, Supervisor
Others in Attendance
Ann Bishop, MSWCD Staff, via phone
Robert Stenstream, MSWCD Associate Member
Proof of Publication
Star-Banner – Sent annual meeting information on December 14, posted January 1. Sent a reminder January 6.
Florida Administrative Weekly – AFCD was sent the year’s meeting information on November 16, and they posted it in the FL Admin Weekly.
NRCS – Sent an email on December 14 with all this year’s meetings.
Marion County Board of County Commissioners – Sent annual meeting information on December 14. Sent a reminder January 6.
Chair’s Comments Regarding the Agenda
Public Comments on the Agenda Items Only
II. Previous meeting minutes and financials (approved next board meeting)
III. Committee & District Officer Selection
PROPOSED MOTION: Vivi Serena moved that all committees and district officer positions remain the same for this fiscal year. Colleen Stenstream seconded. All were in favor.
The Board held a discussion regarding the Treasurer and Vivi will continue in the dual role of Vice Chairman/Treasurer until the supervisor vacancy is filled. Robert Stenstream suggested that some agencies have a two-year limit for their officer positions and that the Board might want to consider this next January.
The Board discussed House Bill 783, Senate Bill 1078, Senate Bill 1000, and Senate Bill 904. The Board would like to send out letters to the committees and sponsors of these bills. Justin stated that he will generate a letter, but would like input from the Board. The Board will also reach out to producers, stakeholders, and other agencies to have them contact these committees. Ann Bishop also suggested contacting teachers. Brent London also suggested writing an article for the Star Banner. Ann asked the Board to let her know whom they plan to contact or what actions they are taking, so she can inform AFCD. Ann will send out the AFCD information: what districts do, the committee meetings, and the letter/resolution templates. Brent London forwarded the email regarding the MSWCD’s year in review to the Board. Justin will reach out to Kathy Bryant. Brent will reach out to the Jesse Hoppel and to the Cattleman’s Association. Vivi Serena will reach out to the Thoroughbred Association. Colleen Stenstream and Justin stated that they are willing to go to Tallahassee.
PROPOSED MOTION: Colleen Stenstream moved that Marion Soil and Water Conservation District pay for travel expenses for supervisors and/or staff to attend meetings regarding SB 1078, HB 783, SB 1000, and SB 904. Those individuals who travel should use the most cost effective way to travel, i.e. carpooling, when possible. Seconded by Vivi Serena. All were in favor.
PROPOSED MOTION: Colleen Stenstream moved that Marion Soil and Water Conservation District pay $350 towards AFCD membership dues and $20 towards the Ellis Putnam Fund. Seconded by Brent London. All were in favor.
PROPOSED MOTION: Brent London moved that Marion Soil and Water Conservation District sign the engagement letter with James Davis, CPA for him to audit the District’s 2020-2021 fiscal year financials. Seconded by Colleen Stenstream. All were in favor.
VI. Partner Meetings
Ann gave an update on the NACD meeting.
Local Working Group (Recap)
Brent London attended this meeting, and the meeting did not have any attendees. Kaylee Pate submitted minutes.
Farm Bureau (Recap)
Justin Albright and Ann Bishop attended. Justin gave an overview of this meeting and stated it was worth attending.
PROPOSED MOTION: Colleen Stenstream moved that Marion Soil and Water Conservation District pay for mileage for Justin Albright. Seconded by Vivi Serena. All were in favor.
PROPOSED MOTION: Vivi Serena moved that Marion Soil and Water Conservation District allow staff to rent a vehicle, rather than use a County vehicle, for future travel if a District truck cannot be utilized. Seconded by Colleen Stenstream. Discussed. Colleen Stenstream amended the motion to state: Marion Soil and Water Conservation District allow staff to rent a vehicle, with the option not to use a County vehicle, for future travel if a District truck cannot be utilized. Brent London seconded. All were in favor.
Ann Bishop gave a recap of the SECDEA Annual Meeting and gave an overview regarding the Midyear.
PROPOSED MOTION: Colleen Stenstream moved that Marion Soil and Water Conservation District allow Ann Bishop to attend the SECDEA Midyear Meeting, as the FCDEA President, in Lake Guntersville State Park, AL, April 4-7, and pay the travel expenses including the registration fees of $100. Seconded by Vivi Serena. Discussed. All were in favor.
MSWCD upcoming meetings
The Board all agreed to meeting at the same time and place for 2022.
Ann mentioned that the entry numbers are lower this year.
Ann stated that she needs to sort through these and that the Board can vote on them before or after a meeting; she will send an email notifying the Board of this.
PROPOSED MOTION: Colleen Stenstream moved that Marion Soil and Water Conservation District’s speech contestant(s) send in a recording of their speech to be judged. Seconded by Vivi Serena. All were in favor.
The speech contest is scheduled for January 29; when Ann receives the speech(es), she will send it out to the Board to judge, along with the essay(s).
PROPOSED MOTION: Colleen Stenstream moved that Marion Soil and Water Conservation District donate $100 to Levy SWCD for allowing Citrus and Marion students to join their contest. Seconded by Vivi Serena. All were in favor.
PROPOSED MOTION: Brent London moved that Marion Soil and Water Conservation District provide awards to the Citrus County Land Judging Team. Seconded by Colleen Stenstream. All were in favor.
Land Judging will take place in Levy County on January 28. Ann asked if anyone wanted to volunteer, and Brent London stated that he would. Ann will get him the information.
Conservation Landscape Trays
Ann Bishop stated that the fair is next month, trays will be dropped off on February 23. Judging will take place the next day, on the 24. Brent stated that he will assist Ann with the setup and judging. Ann mentioned that we will need two additional judges, and these individuals can be decided at the next meeting.
The Board discussed not hosting the Envirothon this year and tabled this discussion for the next month’s meeting. Ann is going to reach out to Lake SWCD and see if they will be hosting this event.
PROPOSED MOTION: Brent London moved that Marion Soil and Water Conservation District disburse awards through the schools this fiscal year. Seconded by Colleen Stenstream. All were in favor.
NRCS did not sent a report this month, but an email was sent out regarding the urban ag priorities.
Ann Bishop gave an overview of the cost share program and stated that she is still receiving calls from producers and has sent this information to Stacey Simmons.
PROPOSED MOTION: Colleen Stenstream moved that Marion Soil and Water Conservation District give the Executive Administrator the permission to act on behalf of the Board to make decisions to execute the FDACS contracts. Seconded by Brent London. All were in favor.
– Approve drivers for maintenance and/or repair purposes
PROPOSED MOTION: Colleen Stenstream moved that Marion Soil and Water Conservation District allow a board member, staff or board-approved licensed operator to drive the District trucks. Seconded by Brent London. Discussed. All were in favor.
Technician Hiring Process
– Terminate MOA
PROPOSED MOTION: Brent London moved that Marion Soil and Water Conservation District terminate its MOA with the County and employee the technicians directly. Seconded by Colleen Stenstream. Discussed. All were in favor.
Cost Share Agreements
– Michelle Payne ($23,321.25)
– Simple Life Farms LLC: Darren Speight ($41,250.00)
– Walter/Barbara Rozier ($3,430.64)
– Wild Goose Farm LLC: Joseph Hunt ($23,025.00)
– Charles Allison ($21,187.50)
– Sand Hill Peach Farm ($104,831.90)
– Any additional agreements
PROPOSED MOTION: Brent London moved that these Cost Share Agreements be approved. Seconded by Colleen Stenstream. All were in favor.
X. Staff Report & Recap
Ann gave an overview. Ann also suggested reviewing the MSWCD Long Range Plan, Annual Goals, and Bylaws at the next meeting; the Board agreed.
XI. Upcoming Events
– Martin Luther King Day – Office Closed – January 17
– FDACS/ 990N Reporting Due – January 15
– FCDEA Monthly Meeting – January 18
– Land Judging – January 28
– Speech – January 29
– 1099s Due – January 31
– MSWCD Meeting – February 8
– Central Ag BMP Meeting – February 9
– NACD Conference – February 11-16
– AFCD Website Monthly Training – February 14
– 1098 Due/ FCDEA Monthly Meeting – February 15
– Conservation Landscape Tray Drop Off (SEYF) – February 23
– Conservation Landscape Tray Judging (SEYF) – February 24
– SEYF Opens – February 25
– Conservation Landscape Tray Awards (SEYF) – February 28
– Conservation Landscape Tray Pick Up (SEYF) – March 5
XII. General Public Comments
XIII. Supervisor Comments
XIV. Meeting Adjournment
– Our next board meeting is February 8, 2022 at 9:30 AM in the Growth Services Building.
With no other business needing addressed, Justin Albright adjourned the meeting at 11:41 AM, until our next meeting.
MSWCD’s regular meetings are held at 9:30 AM on the 2nd Tuesday of each month, and their workshops are held the 4th Tuesday of each month at 9:30 AM, tentatively. Both meetings are located in Growth Services, located at 2710 E. Silver Springs, Ocala, FL 34470. For more information, call (352) 438-2475.