Marion Soil and Water Conservation District (MSWCD)
Regular Board Meeting
2710 East Silver Springs Boulevard
Ocala, FL 34470
March 8, 2022
9:30 AM

PLEASE NOTE: Individuals wishing to address the Board will need to sign in. A three-minute time limit will be administered to each of these individuals. PLEASE MUTE ALL PHONES. This agenda is used as guidance for the structure of the meeting. Thank you.

I. Call to Order
Chairman Justin Albright called the meeting to order at 9:33 AM.

Roll Call
Justin Albright, Chairman
Vivi Serena, Vice-Chairman/Treasurer: left at 10:48 AM
Colleen Stenstream, Secretary
Brent London, Supervisor

Others in Attendance
Oneisha Gary-Cyprian, NRCS: left at 11:06 AM
Ann Bishop, MSWCD Staff
Louis Bartrug, Citizen

Proof of Publication
Star-Banner – Sent annual meeting information on December 14, posted January 1. Sent a reminder on February 28.

Florida Administrative Weekly – AFCD received the annual meeting information on November 16, and they sent it to FDACS to post in the FL Admin Weekly.

NRCS – Sent an email on December 14 with all this year’s meetings.

Marion County Board of County Commissioners – Sent annual meeting information on December 14. Sent a reminder February 28.

Chair’s Comments Regarding the Agenda
Public Comments on the Agenda Items Only

II. Approve Minutes and Financials
PROPOSED MOTION: Colleen Stenstream moved that the minutes and financials be approved as presented. Vivi Serena seconded; all were in favor.

III. MSWCD (Reviewed)
 Bylaws
 Long Range Plan
 Annual Plan
PROPOSED MOTION: Brent London moved that MSWCD hold a workshop to discuss any updates to the long-range plan, annual plan and any modifications to the District’s bylaws.
Colleen Stenstream seconded; all were in favor.

 Audit Agreement

IV. Meetings
 Committee (Update)
The Board held a discussion on the legislation bills.

 NACD (Update)
Ann Bishop and Colleen Stenstream gave an update on the NACD Annual Meeting. The District had a national poster winner. The Board discussed the SENACD Regional and NACD Midyear Meetings.

PROPOSED MOTION: Vivi Serena moved that MSWCD send a supervisor and/or staff to the NACD/SENACD Midyear Meetings. Colleen Stenstream seconded; all were in favor.

PROPOSED MOTION: Colleen Stenstream moved that MSWCD hold a workshop on March 22, 2022 at 9:30 AM at Growth Services to discuss the MSWCD plans, bylaws, contracts, partnerships, and outreach. Vivi Serena seconded; all were in favor.

 Standard Operating Procedure and Guidelines
The Board stated that the Standard Operating Procedures and Guidelines could be discussed at the Workshop. Ann Bishop is going to see what other districts have.

 Project/Contract Manager
The Board would still like to hold this meeting, especially once the procedures and guidelines are established but before the techs start.

 FCDEA Midyear
FCDEA Midyear Training/Meeting was discussed.

PROPOSED MOTION: Vivi Serena moved that Ann Bishop, as acting FCDEA President, be allowed to attend the FCDEA Midyear Training/Meeting. Brent London seconded; all were in favor.

V. Contests
 Poster/Found Art
Ann Bishop is waiting on a few forms from a teacher, so the students’ projects can be judged, which should be before the next regular board meeting.

 Land Judging
Land Judging was cancelled and will not be rescheduled.

 Conservation Landscape Trays
Nineteen trays were entered for the Conservation Landscape Tray Contest, and Ann Bishop thanked those who helped.

 Envirothon
Marion County teams were invited to attend Lake SWCD’s Envirothon Contest on March 24, with a 10:20 AM start time and an arrival time of 9:20-9:50 AM. It is located at the same location as last year, in Tavares at the Lake County Water Authority Complex off Highway 19. Colleen Stenstream and Ann Bishop will be volunteering; Vivi Serena might attend, and Ann will send her the exact address. Belleview High School will be competing.

 Scholarship
The scholarships will be submitted digitally this year; the deadline was extended to March 25; Ann Bishop will send out the entries after they are received, so the Board can judge them.

 Report
Oneisha Gary-Cyprian gave her monthly report and provided information on NRCS’ programs and whom the District can contact regarding these.

 Agreement
The Board reviewed the partnership agreement and signed it.

 Conservation Easements
 Watershed Rehabilitation Program

 Contracts (update)
The FDACS contracts were discussed.

The technician account will be short by $829.35, due to a refund from the County regarding benefits, since the District sent this money back to the State, according to Angela Weeks-Samanie.

The vehicles were discussed. FDACS stated that the damage to the truck does not need to be repaired. The Board approved for Ann to utilize the trucks for District business, so they do not sit idle.

The Board wants Ann Bishop to pull the previous contracts, so they can review them.

Ann Bishop discussed were the District was in regards to hiring the new technicians. Ann Bishop is also still wanting on information from Angela.

The Board discussed hiring a HR consultant and reviewed Robyne Fraize’s cover letter and resume.

PROPOSED MOTION: Colleen Stenstream moved that MSWCD hire Robyne Fraize as a HR consultant and/or utilize a payroll/hiring company. Colleen Stenstream seconded. All were in favor.

The Board agreed that during the next workshop they will discuss establishing a standard operating procedure, hiring, employee handbook, etc. and asked Ann Bishop to reach out to FDACS to attend.

PROPOSED MOTION: Brent London moved that the Board purchase the federal HR notification compliance posters. Vivi Serena seconded; all were in favor.

PROPOSED MOTION: Brent London moved that the Executive Administrator be the Retirement Coordinator for Florida Retirement Services. Vivi Serena seconded; all were in favor.

 ACH Limit
A discussion was held on raising the ACH limits. The Board decided to keep the limits the same.

 Cost Share Agreements
Ann Bishop gave an update on cost share, what has been allocated thus far, and what the remaining balance is.

– Bill Lennon ($46,352.55)
– Ernest Riddling Jr. ($5,212.50)
– Any additional agreements
PROPOSED MOTION: Brent London moved that these cost share agreements be approved as presented. Colleen Stenstream seconded; all were in favor.

Ann Bishop also mentioned the cost share program offered by St. John’s Water Management District.

VIII. Staff Report & Recap
 Correspondence
– Insurance
PROPOSED MOTION: Brent London moved that no changes are needed to the updated cyber plan. Colleen Stenstream seconded; all were in favor.

– Commission on Ethics
Commission of Ethics wants all of the supervisors to have district or government emails. The Board discussed it.
PROPOSED MOTION: Brent London moved that the MSWCD establish emails for all the supervisors and pay the fees associated with maintaining these emails; these emails will be according to their seat number and will be transferred to the next, incoming supervisor, updating the password accordingly and maintaining them strictly for district business. Colleen Stenstream seconded; all were in favor.

– American Rivers
American Rivers requested a donation; it was discussed.
PROPOSED MOTION: Brent London moved that the Board support the American Rivers by donating $22 to their efforts. Colleen Stenstream seconded; all were in favor.

– Articles
Ann sent the Board articles on the pending legislation.

 Run for the Springs
The Run for the Springs is April 30, and the last day to sponsor the event is April 1. The Board discussed this event. Justin Albright, Vivi Serena, Oneisha Gary and Ann Bishop would be willing to participate. Ann received their shirts sizes: XL, L, XL, and 2XL, respectively.
PROPOSED MOTION: Brent London moved that the Board sponsor the Run for the Springs at the third magnitude level of $100 and pay for staff and/or board members to run. Vivi Serena seconded; all were in favor.

 Office Space
Ann Bishop mentioned that MSWCD is being relocated in the building, and she will need assistance. Justin Albright and Colleen Stenstream will come in Wednesday to assist, and Brent offer to come in Friday.

 Reporting
Ann Bishop still has not received a response regarding the ENR Natural Resource inquiry.

The County, Office of Engineering, has requested data for their BMPs Clean Water Initiatives.

– Commission of Ethics
The Commission of Ethics is requiring everything to be reported online, and all supervisors will need to requalify this year.

– Taxes
Ann Bishop gave an overview of the taxes the Board filed.

– Surveys
Ann Bishop discussed surveys that the Board received.

IX. Upcoming Events
– AFCD Website Monthly Training – March 14
– FCDEA Monthly Meeting/FDACS Reporting Due – March 15
– AFCD Quarterly Meeting – March 18
– Envirothon – March 24
– Scholarship Deadline – March 25
– SECDEA Midyear – April 4-7
– MSWCD Monthly Meeting – April 12
– Run for the Springs – April 30
– FCDEA Midyear – April/May

X. General Public Comments

XI. Supervisor Comments
Colleen Stenstream held a discussion regarding the Board’s mission and its partnerships.

XII. Meeting Adjournment
– A workshop will be scheduled on March 22, 2022, and the next regular board meeting is April 12, 2022; both meetings will be held at 9:30 AM in the Growth Services Building.

With no other business needing addressed, Justin Albright adjourned the meeting at 11:25 AM, until our next meeting.

MSWCD’s regular meetings are held at 9:30 AM on the 2nd Tuesday of each month, and their workshops are held the 4th Tuesday of each month at 9:30 AM, tentatively. Both meetings are located in Growth Services, located at 2710 E. Silver Springs, Ocala, FL 34470. For more information, call (352) 438-2475.