MINUTES
Marion Soil and Water Conservation District (MSWCD)
Workshop
2710 East Silver Springs Boulevard
Ocala, FL 34470
April 26, 2022
9:30 AM

PLEASE NOTE: Individuals wishing to address the Board will need to sign in. A three-minute time limit will be administered to each of these individuals. PLEASE MUTE ALL PHONES. This agenda is used as guidance for the structure of the meeting. Thank you.

I. Call to Order
Chairman Justin Albright called the meeting to order at 9:34 AM.

 Roll Call
Justin Albright, Chairman
Vivi Serena, Vice-Chairman/Treasurer
Colleen Stenstream, Secretary
Absent
Brent London, Supervisor

Others in Attendance
Ann Bishop, MSWCD Staff
Tina Johns, Citizen

 Proof of Publication
Star-Banner – Sent an email on March 23 and a reminder on April 19.
Florida Administrative Weekly – Posted in the FL Admin Weekly on April 19.
NRCS – Sent an email on March 23 and a reminder on April 19.
Marion County Board of County Commissioners – Sent an email on March 23 and a reminder on April 19.

 Chair’s Comments Regarding the Agenda
 Public Comments on the Agenda Items Only

II. Personnel
 Hiring
The Board discussed the technician positions.
– Payroll/Temp Agency
FDACS stated that the Board will not be able to use a temp agency, but can use a payroll company. The Board decided not to move forward with a payroll company until we get clarification on hiring.

– Posting Positions
The positions were approved to advertise by the Board and FDACS, but after they were posted, the following morning FDACS asked for them to be taken down. The Board did have one ideal candidate Justin Albright will be contacting FDACS to get clarification on when we can move forward with these positions. The Board asked that Ann Bishop to contact Tom Cartwright to have him review the contract and possible attend next month’s meeting.

 Manuals (Creation)
– Standard Operating Procedure
FDACS and the Board will need to partner on these standard operating procedures since it is a step by step on how to do something.
The Board all agreed that the District bylaws should have an additional line stating, “if a supervisor misses three consecutive meetings, the Board can, then, approved through a motion that the truant supervisor has resigned and appoint another supervisor in his/her place.” The Board also stated that all supervisors should sign off on this, along with the District Bylaws, the Oath, and receipt of the Supervisor Handbook.

– Employee Handbook
The Board reviewed and discussed all the different handbooks. The Board agreed that the financial items: overtime, pay, sick leave, etc. should match the County’s standards. Ann Bishop will present a draft at the next meeting for Board’s approval, but the Board asked her to send it to them prior to that meeting for review. The Board discussed commuting and all agreed to placing tracking devices in the vehicles. The Board agreed that travel or commuting outside a district or service area, when not using a non-county or state vehicle, should be define by the county line of Marion County, the District.

III. Staff Report & Recap
 Financials
Ann Bishop gave a brief overview.

 Contests
– Scholarship
Ann Bishop asked that the Board submit their results to her no later than the next meeting, May 10.

– Awards (Drop off)
Ann Bishop gave a brief overview.

 Run
– Time
Ann Bishop reminded the Board of the arrival time for the Run. Ann Bishop will be using personal time.

– Brochure
The Board all approved the brochure. Ann Bishop is going to donate District pens and/or pencils for the Run. Ann was told that the County needs approximately 120 items.

 Meetings
– FDACS/AFCD Meeting (Recap)
A recap was given regarding the FDACS/AFCD meeting in reference to the SB 1078.

– NACD
The Board all agreed that they will cover the taxis or Ubers for the NACD Conference instead of a rental. The Board all agreed that Ann Bishop should register for Pre-Check through TSA.

– AFCD
The AFCD Annual Meeting will be in September. AFCD will also have a Midyear Supervisor Training in January. Both are in Gainesville.

– Area
Ann Bishop asked if the Board will allow her to attend the six area meetings as the FCDEA President since it had not been done before and to let the other districts know about what the association offers their employees. The Board did not respond. Ann Bishop mentioned that Area III has their meeting on June 30, which is the District’s Area. The following day is the AFCD Quarterly Meeting. Ann Bishop will commute for both these days. These two meetings are in Gainesville. The Board all agreed to pay the speech winner $50 for travel expenses.

The Board would like all the potential candidates for the MSWCD supervisor vacancy to (re)introduce themselves at the next meeting: who they are, why they want the position, etc. Ann will reach out to the candidates that stated that they are interested and ask them to prepare something for that meeting.

 Reporting
– Disclosure
Remember the financial disclosures are now due online by June 30.

– Audit
The audit is still in process.

– FDACS
The District has one cost share project left, and the close out for the technician contract.

– MCBCC
The workshop budget hearing is scheduled for July 14, so the budget packet will be due soon. Ann Bishop is in the process of submitting the reimbursables.

IV. Upcoming Events
Hillsborough 100 Kickoff is this Wednesday, and the Board was given an invite. The Board asked Ann if she will be attending. Ann stated that she declined due to other priorities.

– Run for the Springs – April 30
– AFCD Website Monthly Training – May 9
– MSWCD Monthly Meeting – May 10
– Central District AG BMP Quarterly Meeting – May 11
– FCDEA Midyear – May 12-13
– FDACS Reporting Due – May 15

V. General Public Comments

VI. Supervisor Comments
The Board all agreed to change our 501C5 status to a 501C3 status. Colleen Stenstream will look online to see what this entails.

VII. Meeting Adjournment
– Our next board meeting is May 10, 2022 at 9:30 AM in the Growth Services Building.

– With no other business needing addressed, Justin Albright adjourned the meeting at 11:05 AM, until our next meeting.

MSWCD’s regular meetings are held at 9:30 AM on the 2nd Tuesday of each month, and their workshops are held the 4th Tuesday of each month at 9:30 AM, tentatively. Both meetings are located in Growth Services, located at 2710 E. Silver Springs, Ocala, FL 34470. For more information, call (352) 438-2475.