UNOFFICIAL

Minutes
Marion Soil and Water Conservation District (MSWCD)
Regular Board Meeting
2710 East Silver Springs Boulevard
Ocala, FL 34470
May 10, 2022
9:30 AM

PLEASE NOTE: Individuals wishing to address the Board will need to sign in. A three-minute time limit will be administered to each of these individuals. PLEASE MUTE ALL PHONES. This agenda is used as guidance for the structure of the meeting. Thank you.

I. Call to Order
Chairman Justin Albright called the meeting to order at 9:36 AM.

 Roll Call
Justin Albright, Chairman
Vivi Serena, Vice-Chairman/Treasurer
Colleen Stenstream, Secretary; arrived late
Brent London, Supervisor

Others in Attendance
Lisa Mustain, FDACS
Clegg Hooks, FDACS
Chris Denmark, FDACS
Stacey Simmons, FDACS
Ann Bishop, MSWCD Staff
Misheal David, MSWCD Associate

 Proof of Publication
Star-Banner – Sent annual meeting information on December 14, posted January 1. Sent a reminder on May 3.

Florida Administrative Weekly – Besides AFCD posting this meeting previously, we posted a meeting notice on May 3.

NRCS – Sent an email on December 14 with all this year’s meetings.

Marion County Board of County Commissioners – Sent annual meeting information on December 14. Sent a reminder May 3.

II. Consent Agenda
(A motion to approve the items on the consent agenda is to approve items if unanimous consent from last workshop meeting.)
 MSWCD Board Minutes
 MSWCD Board Financial Report
 MSWCD approved the MSWCD Brochure for the Run for the Springs
 MSWCD approved the cost of TSA Pre-check and travel for a taxi or Uber during the NACD Midyear Meeting
 MSWCD approved $50 to cover the travel expenses for the Speech Contestant Winner
PROPOSED MOTION: Brent London moved that the MSWCD consent agenda be approved as presented. Vivi Serena seconded. All were in favor.

III. Supervisor Appointment
PROPOSED MOTION: Vivi Serena moved that MSWCD appoint Tina Johns to Marion SWCD Board, Seat Four.
Brent London seconded. All were in favor.

PROPOSED MOTION: Brent London moved that MSWCD pay for a name tag(s) for Tina Johns and apparel for her. Vivi Serena seconded. All were in favor.

Ann Bishop will get with Tina on the type of shirt to order.

IV. Updates
 MCBCC Budget
The Board decided that they would not meet with the County Commissioners nor write the Year-in-Review. Justin Albright will be attending our County Budget Workshop on July 14 at 9 AM.

 Scholarship
Colleen Stenstream will be attending the Scholarship Award Ceremony at MTI on May 17 at 6:15 PM. The contestant, Lauren Hellewege, won with her essay entitled “The Importance of Soil Conservation”.

 Employee Handbook
TABLED: Brent London asked that the Employee Handbook and the Bylaws be tabled until the next workshop. Vivi Serena seconded; all were in favor.

Brent suggested that Tina Johns be at the meeting to provide insight, and the rest of the Board agreed. Ann Bishop will contact Tina to determine her schedule to set up a workshop this month. Brent stated that Tina could provide assistance on a payroll company as well. Ann will also ask her about this.

FDACS and the Board held a discussion regarding the technician contract. The Board and FDACS agreed that the roles and goals should be clearly defined. FDACS stated that they would like the Board to grant them the day-to-day management and supervisory role of the district technicians; however, the Board would be listed as the technicians’ supervisors, signing off on what Stacey Simmons and Chris Denmark approve or recommend, while Ann Bishop would continue with the administrative paperwork. Brent stated that the Board would need more support or communication from Stacey as to what the goals of the technicians are and if the technicians are in compliance. Ann Bishop asked if a technician violates policy who should be made aware while they are located in a county office? FDACS and the Board agreed that the day-to-day violations should be Stacey and breaking County policies or ordinances should be Justin Albright.

 501C3 Status
Colleen Stenstream stated that she does not want the liability in changing our tax status and would suggest hiring an attorney; as well as, the Board would need to set up a corporation. Justin Albright stated that he might have an attorney he could contact regarding this. He will look into it and get back to the Board.

 Bylaws
Tabled.

 Storage
PROPOSED MOTION: Brent London moved that MSWCD move to the larger unit (10*20). Colleen Stenstream seconded; all were in favor.

Ann Bishop stated that we would need to relocate by mid-June. The Board all stated that they would assist in the relocation.

 Area Meetings
The AFCD meetings were discussed.

PROPOSED MOTION: Vivi Serena moved that MSWCD attend the AFCD Area Meeting in Gainesville and to pay the applicable fees for attending. Brent London seconded; all were in favor.

PROPOSED MOTION: Vivi Serena moved that MSWCD allow Ann Bishop to attend all the Area Meetings to represent FCDEA. Brent London seconded; all were in favor.

The Board stated that if a hotel room is needed to attend some of these meetings they will address it at the next meeting.

V. Partnership Reports
 NRCS
Ann gave the NRCS report that Oneisha Gary sent.

 FDACS
Ann Bishop mentioned that the last, cost share packet was sent in for reimbursement and gave the remaining total of allocated funds. Ann also mentioned that the technician monthly invoice is due, and the contract is terminating on June 30.

VI. Staff Report & Recap
Ann Bishop gave a recap and a staff report. The Board reviewed the thank you letter from Vanguard.

VII. Upcoming Events
– Central District AG BMP Quarterly Meeting – May 11
– FCDEA Midyear – May 12-13
– FDACS Reporting Due – May 15
– SEYF Coordinator Meeting – May 16
– Scholarship Award Ceremony – May 17
– Memorial Day – Office Closed – May 30
– MSWCD Monthly Meeting – June 14

VIII. General Public Comments
Stacey Simmons asked about the website since she stated she wanted to review minutes from one of the workshops. Lisa Mustain asked about the scheduled meetings on the website as well; Chris Denmark stated that they are listed. Justin Albright also mentioned that the workshops are only held as needed.

Lisa Mustain asked if the Board had a backup plan for ACH and if they could pay by check if Ann could not do it. Ann Bishop agreed the Board needs a backup plan, but Ann stated that according to the contract all producers have to be paid by ACH; Lisa stated that she will look into this. Vivi Serena also mentioned that the Board does not have access to the information in the reimbursement packets. Ann mentioned that Stacey, the FDACS project manager, does have copies of the paperwork and could possibly submit it on behalf of the Board, as long as, she has confirmation of payment, since FDACS has done this in the past.

IX. Supervisor Comments

X. Meeting Adjournment
– Our next meeting is June 14, 2022 at 9:30 AM in the Growth Services Building.

– With no other business needing addressed, Justin Albright adjourned the meeting at 10:56 AM, until our next meeting.

MSWCD’s regular meetings are held at 9:30 AM on the 2nd Tuesday of each month, and their workshops are held the 4th Tuesday of each month at 9:30 AM, tentatively. Both meetings are located in Growth Services, located at 2710 E. Silver Springs, Ocala, FL 34470. For more information, call (352) 438-2475.