Marion Soil and Water Conservation District (MSWCD)
2710 East Silver Springs Boulevard
Ocala, FL 34470
November 2, 2021
9:30 AM

PLEASE NOTE: Individuals wishing to address the Board will need to sign in. A three-minute time limit will be administered to each of these individuals. PLEASE MUTE ALL PHONES. Thank you.

Call to Order
Chairman Justin Albright called the meeting to order at 9:31 AM.

Roll Call
Justin Albright, Chairman
Vivi Serena, Vice-Chairman, via phone
Colleen Stenstream, Secretary
Brent London, Supervisor

Others in Attendance
Stacey Simmons, FDACS, via phone
Robyne Fraize, MCBCC
Ann Bishop, MSWCD Staff
Emily Menno, MSWCD Staff

Proof of Publication
Star-Banner – Sent an email on October 12, 19 and 26.
Florida Administrative Weekly – Sent into the FL Admin Weekly on October 12.
Ocala Service Center’s Front Window – Sent an email on October 12, 19 and 26.
Marion County Board of County Commissioners – Sent an email on October 12, 19 and 26.

Guest: Robyne Fraize, MCBCC Human Resources Manager

1) NACD Grant
The Board discussed the NACD Grant. Ann Bishop will reach out to Driver Fallon to see if teachers might be interested.

Local Working Group
The Local Working Group is scheduled for November 19 at 3 PM. Ann Bishop mentioned that Marion County Legal inquired about the meeting since it was not face-to-face.

Urban Agriculture Subcommittee
NRCS would input regarding urban agriculture recommendations by November 10.

Contracts (update)
The Board was given an update regarding the contracts and reporting; currently, no cost share is being initiated. All the cost share agreements presented at this meeting were from other counties; the Board unanimously agreed to approve these. Ann Bishop mentioned that she noticed discrepancies in the reports provided by the FDACS Project Manager regarding the technician’s performance and activities.

The Board discussed the hiring of the new technician(s) and what is expected of them. Lisa Mustain and Chris Denmark joined the meeting at 10:10 am via the phone to discuss the technicians and the technician contract. Angela Weeks-Samanie was asked by Lisa and Chris to join the call, shortly after they attended, to clarify the discussion on the duties of the agencies as it is laid out in the contract and the hiring and managing of the district technicians. She mentioned that the liability and managing of these employees belong to the district, while FDACS provides guidance, prioritizes technician workloads, and ensures the districts are meeting the deliverables as the contract states. The Board decided that they would like to schedule a meeting with FDACS and Marion County, in December no later than January, to establish a standard operating policy and guide that expands and enforces the employee handbook. This meeting would clarify what everyone expects of the technician(s) and the duties of the agencies, so these procedures are clearly defined.

Emily Menno gave her two-week notice and stated that she will submit a resignation letter.

4) Staff Report & Recap
Ann Bishop gave a recap and report. She mentioned about the ENR Natural Resources Statuary Report, the Marion County Large Scale Plans, and the Rainbow Spring Management Plan Review, as well as, mentioned that her evaluation is due. The Board unanimously agreed to pay for the FCDEA auction items for the SECDEA Conference and be reimbursed by the Association.

5) Upcoming Events
Quarterly BMP Meeting – November 3
SECDEA Conference – November 7-11
AFCD Website Monthly Training – November 8
Veteran’s Day – Office Closed – November 11
FDACS Reporting & County Budget Due – November 15
FCDEA Monthly Meeting – November 16
Poster & Found Art Deadline – November 18
Local Working Group – November 19
Thanksgiving – Office Closed – November 25-26
Farm Bureau Legislative Day – November 29
AFCD Website Monthly Training – December 13
Rainbow Springs Park Advisory Group – December 14
MSWCD Meeting – December 14

6) Tentative Agenda for MSWCD Board Meeting Tuesday, December 14 at 9:30 AM.
1) MSWCD Board Minutes
2) MSWCD Board Financial Report
3) Motion to approve the cost share agreements as presented
4) Motion to get reimbursed by the FCDEA to purchase the Live Auction Item for SECDEA

7) General Public Comments

8) Supervisor Comments
The Board asked if they could hold a discussion after the meeting. Ann explained Sunshine Law and stated the staff previously would step out as a courteous when asked, but it is a violation if someone wants to stay in the meeting. Emily Menno and Ann Bishop stepped out, so the Board could hold a discussion.

9) Meeting Adjournment
With no other business needing addressed, Justin Albright adjourned the meeting at 10:55 AM, until our next meeting.

Our next board meeting is December 14, 2021 at 9:30 AM in the Growth Services Building.

MSWCD’s regular meetings are held at 9:30 AM on the 2nd Tuesday of each month, and their workshops are held the 4th Tuesday of each month at 9:30 AM, tentatively. Both meetings are located in Growth Services, located at 2710 E. Silver Springs, Ocala, FL 34470. For more information, call (352) 438-2475.