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PSWCD Board Meeting
May 18th, 2021 at 4:00 PM
Meeting Located at:
1702 Highway 17 S. Bartow FL 33830
This meeting is open to the public with the option to attend in person or via Zoom using the following link:
Meeting ID: 827 6903 3230
1. Call to order
2. Pledge of allegiance
3. Roll call
4. Appoint New Board Member
5. Approval of March 16, 2021 Meeting Minutes & Special Meeting Minutes
6. Chair Report- Joe Garrison
7. Vice Chair Report
8. Secretary/Treasurer Report- Daniel Lanier
9. Public Relations Report
10. Old Business
a. Request missing receipts from Brett Upthagrove for 2017/2018 purchases
b. Polk County Soil Speech and Poster Contest Update
11. New Business
2021 Polk Soil and Water Conservation District Board Meeting Dates
• November 17th, 2020
•January 19th, 2021
• March 16th, 2021
• May 18th, 2021
• July 20th, 2021
• September 21st, 2021
• November 16th, 2021
PSWCD Meeting Minutes
January 21, 2020
• Joe Garrison called the meeting together at 4:05 pm. He started the meeting by leading
the Pledge of Allegiance.
• Kyle Carlton moved to accept the minutes from the November 2019 meeting. Daniel
Lanier seconded the motion, motion passed.
• Roll was called. Joe Garrison, Kyle Carlton, Daniel Lanier and Dr. Sharon Masters was
present. Brett Upthagrove was absent.
• Kyle Carlton gave his Vice Chair Report. He discussed the upcoming Poster and Speech
contest to be held at the FFA LTC February 18 where the board will also have a
workshop. Kyle told the board that he would notify them of the location for the Polk
County Land Judging Contest to be held March 3rd. It had been discussed in the past and
the board was still in agreement to provide food and drinks to the participants.
• Daniel Lanier went over the budget and mentioned the minutes that had previously
• Joe Garrison discussed with the board about trying to get more cost share projects in
• Jeff Wilton with SWFWMD introduced himself. He talked about some of their projects.
He discussed the AGSWM group to help producers with BMP’s. Jeff agreed to do a
presentation before the board at the March meeting.
• Charlene Meeks informed the board that April 24 is the Area 3 AFCD Meeting. It is
hosted by the Lake County SWCD.
• Charlene Meeks announced that the State AFCD Meeting will be held in Ft. Walton
Beach September 9-11. The state contests will be held then.
• Kyle Carlton talked about a Winter Teacher meeting he attended. He brought up a soil
class he attended that was sponsored by FNGLA. Kyle suggested that the board look into
providing some of these test kits to the schools where students can learn the basics
about soil. He asked that we consider it and discuss it at the March meeting.
• Drew Pitts had on the agenda to discuss a water bottle filling station. He wasn’t present
at the meeting to discuss this.
• Joe Garrison motioned to adjourn the meeting. Daniel Lanier seconded the motion. The
meeting was adjourned at 4:42.
PSWCD Workshop Meeting Minutes
June 15, 2020
•Joe Garrison called the meeting together at 4:15.
•Joe Garrison, Kyle Carlton, Daniel Lanier and Dr. Sharon Masters was present.
•Joe Garrison asked if everyone had read the E&O Insurance policy. Dr. Sharon Masters stated that there was a lot of information and she wasn’t sure that it all pertained to our board. Jo stated what he understood from the binder.
•Kyle Carlton asked what other boards use.
•Angela stated that a lot of boards us the Florida League of Cities. She suggested we compare rates because some boards pay up to $20,000.
•Angela suggested we should have something to protect ourselves from being sued by special interest groups.
•Joe Garrison said he would reach out to the Florida League of Cities, that he didn’t realize they covered special districts. Everyone agreed to this.
•Joe Garrison introduced the new tech, Bailey Buchannon.
•Bailey Buchannon introduced herself to the board.
•Joe Garrison brought up allocating money for Bailey to purchase new shirts and business cards. He suggested the amount of $400. All agreed this was a good idea.
•Daniel Lanier made the motion for allocating $400 for Bailey Buchannon to purchase cards and shirts, Kyle Carlton seconded, motion passed.
•Dr. Sharon Masters motioned to adjourn the meeting. Kyle Carlton seconded. Kyle then asked when or if we would have another workshop meeting to discuss insurance before our next regular meeting. Joe Garrison said he would let the board know when he found out something from the League of Cities.
•Brett Upthagrove joined the meeting.
•The board brought him up to speed as to what had been discussed.
•The meeting was adjourned at 4:35.
PSWCD Board Meeting Minutes
May 18th, 2020
•Kyle Carlton opened the meeting at 4:04 and led the Pledge of Allegiance.
•All board members were present for the call.
•Dr. Sharon Masters motioned to approve the minutes from the previous meeting, Daniel Lanier seconded, motion passed.
•There was no Chair report.
•Kyle Carlton gave the Vice Chair report. He stated all FFA contests had been canceled due to COVID-19.
•Daniel Lanier gave the Secretary and Treasurer Report. Brett Upthagrove had a few questions concerning an overdraft from August 2019.
•Brett Upthagrove asked why he wasn’t notified of our tech Drew Pitts leaving his position. It was explained that this was something that had not been relayed due to canceling the March meeting and trying to coordinate a new meeting due to COVID-19. Dr. Sharon Masters requested that going forward when something big happens such as this the board is notified of the change.
•Joe Garrison asked if there was any old business.
•Brett Upthagrove asked why he wasn’t reminded about the speech and poster contests. Kyle Carlton reminded him that it has been discussed in meetings, minutes and reminder emails since September 2019. Brett gave his email address to the group again.
•Brett Upthagrove announced Commissioner Nikki Fried called in to the Kiwanis Club that he is a member of and discussed her school kid meal program. He asked that these links be added to our website as a PSA. This was mutually agreed on as a good idea.
•After some discussion on the E&O policy it was tabled for further clarification on what it exactly covers.
•Next meeting is a tentative Zoom meeting for July 21st at 4:00 pm.
•Raven Mundy clarified that this was a free Zoom call.
•The meeting was adjourned at 4:32 pm
PSWCD Board Meeting Minutes
July 21st, 2020
• The meeting was called to order at 4:06 pm via Zoom.
• Joe Garrison led the Pledge of Allegiance.
• Joe Garrison, Daniel Lanier, Dr. Sharon Masters and Brett Upthagrove were present at the time of roll call. Kyle Carlton was absent.
• Dr. Sharon Masters motioned to approve the minutes, Daniel Lanier seconded. The motion passed.
• Joe Garrison gave the Chair’s Report. Joe has spoken with the League of Cities. There are supposed to get back with him with a quote after verifying Bailey Buchannon’s coverage through FDACS.
• Daniel Lanier gave the Treasurer’s Report.
• Dr. Sharon Masters and Brett Upthagrove had no comments.
• Matt Warren talked about some cost share projects and where the funding was coming from. It seems as most funding is going to Northern Everglades and BMAP areas.
• Bailey Buchannon is working on reaching out to producers and enrolling them into BMAP programs currently.
• Joe Garrison asked if there was any old business. There was none.
• Joe Garrison asked if there was any new business.
• Brett Upthagrove asked for bank statements from closing an old account and opening a new account. Joe Garrison stated that no accounts had been changed at all.
• Brett Upthagrove suggested that we change the line item from “dues” to DOE to “assessment”.
• There was some discussion about the insurance policy.
• Joe clarified that Bailey Buchannon is Polk’s employee through a payroll service.
• Brett Upthagrove asked if she had all of the state benefits. Angela Weeks- Somonie joined the meeting at this point. Brett then asked Angela if Bailey was offered benefits. Angela explained that Bailey had all of the benefits due to her position that she chooses. Angela then stated that Raven Mundy
will become the project manager for payroll and we will be seeing some contract changes soon. Then Angela gave an in depth explanation concerning payroll and benefits. • Raven Mundy purchased more time for the meeting to continue past the free 45 minutes from Zoom.
• Angela Weeks- Samonie then asked Raven Mundy to compile an email with questions concerning Bailey Buchannon’s employment package.
• Kyle Carlton joined the meeting and gave his Vice Chair Report. He stated that he has spoken with Jessica Anderson and there are no dates for the FFA/ 4-H contests yet due to COVID-19.
• Daniel Lanier asked Chad Allison if he had anything he would like to add.
• Chad Allison is working on funding for REPPI. He invited the board to visit the website and join in the upcoming webinar on the 29th.
• Daniel Lanier motioned to adjourn the meeting. Kyle Carlton seconded. The meeting was adjourned at 5:05 pm.
PSWCD Board Meeting Minutes
September 22, 2020
Joe Garrison called the meeting to order at 4:09 pm.
Joe Garrison called role. Kyle Carlton, Daniel Lanier, Brett Upthagrove were present. Chad Allison and Matt Warren were present as well.
Daniel Lanier motioned to approve the July minutes. Brett Upthagrove seconded, motion passed.
Joe Garrison gave the Chair Report. He is still working on insurance for the board. They are to be in contact with Angela. The tech job description was updated. Applicants are to be in contact with Matt Warren.
Kyle Carlton gave the Vice Chair Report. February 23rd from 3:00- 8:00 is the county speech and poster contest. The soil judging contest will be held in March, date and location TBD. Kyle will try to help line up judges for the speech and poster contest.
Daniel Lanier gave the Secretary/ Treasurer Report. Finances look as they should.
No Public Relations Report.
No Old Business.
No New Business.
Daniel Lanier motioned to adjourn. Kyle Carlton seconded. The meeting was adjourned at 4:16.
PSWCD Board Meeting Minutes
November 17th, 2020
Members present: Joe Garrison, Dr. Sharon Masters, Kyle Carlton Absent: Brett Upthagrove, Daniel Lanier
Called meeting to order (Kyle), at Joe’s request 4:00 p.m.
Unanimously approved September’s minutes and treasurer’s reports.
Chair Report- Joe and Raven attended annual AFCD meeting. Met with NRCS Chair and introduced our county’s ag to him with hopes of bringing opportunities to our county’s producers. Still trying to hire an employee.
Old Business- One of the board members may need to obtain a substitute judge for the speech and poster contest which is scheduled for Feb. 23 at the LTC. Joe is still on the executive board of AFCD.
Next meeting is 1/19/2021
Meeting adjourned at approximately 4:20
Submitted by Kyle Carlton
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